Template Letter for Parents Requesting an IEP Meeting
- allison1441
- Aug 27
- 3 min read
Updated: Aug 28
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As a parent, you don’t have to wait for the school to call an IEP meeting. If you see something isn’t working—or your child’s needs have changed—you have the right to request a meeting at any time. The tricky part? Figuring out how to word that request in a way that is clear, respectful, and makes sure you’re taken seriously. To make it easier, I’ve created a free template letter you can customize. Just fill in your child’s information and specific concerns, and you’ll have a professional, collaborative request ready to go.
Below are two versions of a parent letter requesting an IEP meeting: a full detailed version and a shorter quick request version. Parents can fill in their information and specific concerns.
Full Version
[Parent Name]
[Address]
[City, State, Zip Code]
[Phone Number]
[Email Address – optional]
[Date]
[Special Education Director / Case Manager’s Name]
[School District][Address]
[City, State, Zip Code]
Re: Request for IEP Meeting for [Child’s Full Name] (DOB: [00/00/0000])
Dear [Director/Case Manager’s Name],
I am writing to formally request an IEP meeting regarding my child, [Child’s Name]. I have some concerns that I believe should be addressed by the full IEP team.
I understand that, as a parent, I am an equal member of the IEP team. I also understand that I will be involved in scheduling to ensure that I can fully participate and that I will receive written notice of the meeting once it is arranged.
My hope is that this meeting will provide an opportunity for collaborative problem-solving so that [Child’s Name]’s IEP provides the supports necessary for meaningful progress and learning within their capabilities.
At the meeting, I would like to discuss my specific concerns regarding:-
[Insert concern here]
[Insert concern here]
[Insert concern here]
To help me prepare, I respectfully request a copy of [Child’s Name]’s most recent IEP (or amended draft IEP) in advance of the meeting. I would also like to receive copies of the following documents for review:
[Any evaluation reports requested]
[Teacher progress notes]
[Specify any other records you want]
Thank you for your attention to this request and for your support of [Child’s Name]. Please feel free to contact me at [phone number] or [email address] if you have any questions.
Sincerely,
[Parent Full Name]
CC: [List anyone else you are copying, such as the principal, case manager, or advocate]
Short Version
[Parent Name]
[Phone Number]
[Email Address]
[Date]
[Special Education Director / Case Manager’s Name]
[School / District]
Re: Request for IEP Meeting for [Child’s Full Name] (DOB: [00/00/0000])
Dear [Director/Case Manager’s Name],
I am requesting an IEP meeting for my child, [Child’s Name]. I would like the team to meet to address my concerns regarding:
[Insert concern here]
[Insert concern here]
Please provide me with the most recent IEP (or draft) and any relevant reports in advance so I have time to review them.
Thank you for your support. I look forward to working together to make sure [Child’s Name] receives the necessary supports.
Sincerely,
[Parent Full Name]
Helpful add-ons (free tools)
Next Steps and Resources:
The following websites are incredibly helpful when navigating the Special Education world. · www.wrightslaw.com
Need help personalizing your letter or planning next steps? I offer one-on-one support—virtual anywhere in the U.S. and in-person across NY/NJ. Work with me.
About the Author
Allison Rosenberg Meyerson is a special education advocate with 30+ years in the classroom and as a literacy specialist. She is Orton-Gillingham Certified, a COPAA SEAT 1.0 graduate, and a Dyslexia Advocate. Based in Warwick, NY, she supports families across NY, NJ, and virtually nationwide through The IDEA Ally.
Contact:
Website www.TheIDEAAlly.com
Email Allison@theideaally.comce.
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